Right around the beginning of 2010 I embarked on a new career path–I decided to become an event planner. Since starting, I have managed events in Singapore, Paris, Dubai, and Cancun, organizing everything from intimate banquets to large-scale opening ceremonies. Each event was unique and I loved every moment of it.
Even though it was only five years ago, when I first started my new endeavor, good event-planning tools were hard to come by. There weren’t many software solutions or mobile apps designed for event planners, so I was forced to make do with Excel spreadsheets, Powerpoint presentations, and lots of Word documents.
But things have changed a lot in a very short time.
Today, event planners have some pretty cool tools at their disposal to simplify their complicated workflow. I’d like to share some of the best ones I’ve made part of my event planning toolkit.
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Finding Creative Inspiration
One of the most useful apps for finding creative inspiration is Pinterest, the popular social network for collecting and sharing images. You can browse thousands of photos and images to find creative inspiration for your next event. This immense picture library is especially helpful for coming up with ideas for event décor, design, and themes.
Available on: Web, iOS, and Android
Pro tip: Create a Pinterest account and set up a separate “board” with each client. This way you can share ideas with one another without emailing back and forth.
Keeping Notes and Planning Materials Organized
When it comes to staying organized, there is no better friend than Evernote. This app allows you to keep all your “stuff” in one convenient place, be it images, text, any kind of note–even entire web pages. You can also categorize everything as needed by adding tags.